How to clean messy spreadsheet data with AI
Your spreadsheet has duplicate rows, five spellings of the same company and three date formats, and the report is due tomorrow.
Best pick: ChatGPTAbout 1h savedAI for small business
Spreadsheets, meetings, customer emails and the admin that keeps a business running.
Guides
- Best pick: ChatGPTAbout 1h saved
Tools for business & admin
All tools
Fathom
by Fathom
AI notetaker that records, transcribes and summarizes your video calls.
Free plan; Team $15/user/mo yearly (2-user minimum)
Privacy & risks
- Trains on your data
- Yes, opt-out
- Minimum age
- 18+
- Trains its own models on de-identified meeting data; you can opt out.
· Checked Oct 2026
Fireflies.ai
by Fireflies.ai
Joins your calls to record, transcribe and summarize meetings.
Free; Pro $10/mo yearly ($18 monthly)
Privacy & risks
- Trains on your data
- No
- Says it does not train on your personal information.
- Two proposed class actions in Illinois (December 2025 and March 2026) allege it collected voiceprints without consent under the state's biometric law. Not decided.
Sources: 1 · Checked Oct 2026
Granola
by Granola
Notepad that listens to your meetings and turns rough notes into clean summaries.
Business $14/user/mo
Privacy & risks
- Trains on your data
- Yes, opt-out
- Minimum age
- 16+
- Uses de-identified data for training; you can opt out.
· Checked Oct 2026
Make
by Make
Visual automation builder for connecting apps and adding AI steps.
Free; Core $9/mo
Microsoft Copilot
by Microsoft
AI assistant inside Windows, Edge, Excel, Word and Outlook.
Free; Microsoft 365 Personal $9.99/mo; Microsoft 365 Copilot Business $21/user/mo
Privacy & risks
- Trains on your data
- Depends on plan or settings
- The consumer Copilot app can use your chats for training unless you opt out, and keeps history for 18 months. Work and school accounts (Entra ID) are not used for training.
· Checked Oct 2026
Motion
by Motion
Plans your day automatically by scheduling tasks around your meetings.
Pro AI $19/seat/mo
Privacy & risks
- Minimum age
- 13+
· Checked Oct 2026
n8n
by n8n
Open-source workflow automation you can self-host, with AI agent steps.
Free to self-host; paid cloud plans
Privacy & risks
- Trains on your data
- No
- Minimum age
- 16+
· Checked Oct 2026
Notion AI
by Notion
AI writing, search and summaries inside your Notion workspace.
Plus $10/seat/mo; Business $20/seat/mo
Privacy & risks
- Trains on your data
- No
- Customer data is not used to train models by default.
· Checked Oct 2026
Otter.ai
by Otter.ai
Records meetings, transcribes them and writes the summary.
Free; Pro $16.99/mo ($8.33/mo yearly)
Privacy & risks
- Trains on your data
- Yes
- Minimum age
- 13+
- Trains its models on de-identified audio and transcripts.
- In August 2026 a federal judge let wiretap, California privacy (CIPA) and Illinois biometric (BIPA) claims proceed in In re Otter.AI Privacy Litigation. The claims are allegations, not findings.
- Recording laws differ: in many places everyone on a call must consent. Tell people before a notetaker joins.
Sources: 1 · Checked Oct 2026
Zapier
by Zapier
Connects your apps and adds AI steps to everyday automations.
Free; Professional from $19.99/mo
Privacy & risks
- Trains on your data
- Yes, opt-out
- Minimum age
- 16+
- May use derived data for model training; you can opt out with Zapier's form.
· Checked Oct 2026